COOPERATIVE PURCHASING

SUCCEEDING TOGETHER

Cooperative purchasing can help your governmental agency procure high-quality assets with fewer resources, while benefiting from local support from Empire. Get Cat® machines, work tools, power systems, trucks and dealer services with an agreement from the City of Tucson (National IPA).

COOPERATING FOR BETTER PROCUREMENT

If you procure heavy equipment for states, counties or other municipalities, you face a host of challenges every day. Vital work that can’t be postponed. Competing priorities that stretch your fleet to the limit. Rigid procurement policies. Aggressive deadlines. Budget cuts. Staff shortages. A demanding public.

How do you succeed? Learn how cooperative purchasing may be an effective strategy.

 

EVERYTHING YOU NEED IN ONE CONTRACT

Empire is pleased to make our equipment available through the National Intergovernmental Purchasing Alliance (National IPA). Get the assets you need to be more successful when you buy Cat products with this agreement.

National IPA 

National Intergovernmental Purchasing Alliance (National IPA - City of Tucson Contract #161534) 

National IPA is a cooperative purchasing organization, established with the specific purpose of reducing procurement costs by leveraging group volume. 

Through the National IPA contract, governmental agencies can procure heavy equipment, power systems, accessories and related services through Caterpillar's industry-leading North American dealer network. There is no fee to participate.

City of Tucson Contract #161534 Award Includes:

  • Landfill
  • Construction
  • Pavement Repair/Maintenance
  • Material Handling
  • Vocational Trucks
  • Worktools
  • Back-up Power Solutions
  • Financing Options available
  • Used Equipment
  • Extended Warranties
  • Maintenance Agreements


Visit the National IPA website to view contract documentation

 

ADDITIONAL CONTRACT OPTIONS

Empire works with local and state organizations to secure additional cooperative purchasing options. If you would like to learn more about contracts available in your area, contact us today

WHAT IS COOPERATIVE PURCHASING?

There are many definitions, as well as several types of cooperative purchasing models, but all have one thing in common: multiple agencies buying as one, acquiring the power and efficiency no single group has on its own.

HOW IT WORKS

Generally speaking, cooperative contracts are developed like this:(1)

  • One or more parties identify a common need suitable for cooperative purchasing and sign an agreement to work together
  • The lead party researches options, solicits and reviews proposals, then negotiates and awards the contract
  • Other parties seeking to use the contract sign an agreement that allows them to participate
  • The lead party administers the contract over a specified time period

It’s a straightforward process that can deliver valuable benefits.

HOW YOU BENEFIT

Cooperative purchasing saves time, cuts administrative costs, improves agency efficiency and helps taxpayer dollars go farther, but there are other important reasons to use this strategy, especially if you’re buying heavy equipment:

New Cat Machines

CHOOSE QUALITY

Get higher quality products at a competitive price. Instead of limiting your choice to the low-price option, cooperative contracts often bring high-value suppliers to the table, so you have access to competitively priced products that work harder, last longer and deliver the lowest total cost over the life of the investment.

SAVE TIME

Put new equipment to work faster. Eliminate time spent researching options, preparing an RFP, receiving and reviewing proposals, negotiating with prospective vendors and making a final award. The new equipment you need can be on the job faster.

CONTROL COSTS

Don’t spend valuable budget dollars soliciting bids, reviewing proposals and awarding contracts.

MANAGE RISK

Avoid unexpected repair costs and other budget surprises that may arise when you buy the low-bid option.

RESPOND QUICKLY

Respond to community needs—quickly, efficiently and professionally. When the blizzard strikes, the water main breaks or potholes threaten public safety, taxpayers expect the government to solve the problem. Immediately. You need a reliable fleet at the ready line, a level of dependability you don’t always get when you buy from a low-price vendor.

DO MORE WORK WITH FEWER PEOPLE

Tackle other priorities. Resource constraints are a fact of life in most governmental agencies. There simply aren’t enough people in the office or hours in the day. When you use cooperative purchasing, you don’t waste staff time on work that’s already been done by others, so you and your team are freed up to handle the other urgent priorities.

LEVERAGE PURCHASING STRATEGIES

Cooperative purchasing is one more tool at your disposal. It isn’t designed to replace other forms of procurement. It gives you another option to obtain the best value: solicit a bid, use a state or local contract or fill the gaps with a national agreement.

GET LOCAL SUPPORT

Keep your fleet running reliably with support from Empire.

Empire Benefits Include:

  • Guaranteed repurchase available
  • Guaranteed “not to exceed” repair cost available
  • Free site assessments to optimize configuration for your specific application
  • Established pricing on new, rental fleet, and used machines. We have a machine that fits your budget! 


HOW EMPIRE SUPPORTS GOVERNMENTAL AGENCIES

 

LIFE CYCLE COST CALCULATION

It’s important to evaluate equipment purchases from a total cost perspective. You need the total cost data to make the best investment decision since going with the low bid can actually cost more in the long run. Here is one well-accepted method to determine total cost:

Life Cycle Costing

 

Learn more about life cycle costing

TAKE THE NEXT STEP

Cooperation is the key to overcoming most challenges. Are you ready to join forces with others to improve your procurement outcomes?


 

 


FOOTNOTES:
(1) www.naspo.org

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